ANEW Promise SLS L.L.C.

Supportive Living Services · Person‑Centered · HR & Compliance

HR Management Portal

A centralized, secure space for employees and administrators to manage onboarding, training, documentation, and HR workflows—aligned with ANEW Promise’s warm, person‑centered values.

Staff access Administrator controls Training & compliance Person‑centered care

Accounts use secure email verification and require administrator approval before HR access.

Account pending approval

Your email is verified, but an existing administrator must approve your role before you can enter the HR portal.

Administrator Dashboard

Welcome to the ANEW Promise HR Portal.

Action Center

Checking your accessible records…

Deadlines & Reminders

Deadlines from your accessible HR records.

Quick Actions

Shortcuts based on your approved portal access.

My HR

Your paperless employee services in one place.

Welcome to ANEW Promise SLS

New employees should watch the portal training video before submitting their first time card or HR request.

Time & Attendance

Submit time cards, review calculated hours, and track approval.

Time Off & Requests

Request vacation, report incidents, submit expenses, or request schedule changes.

Paid Sick Leave

Your sick-leave balance will appear after your employee record includes a hire date.

Paid Time Off

Your PTO balance will appear after your account is linked to an employee record.

Paid Holidays

Six company holidays with eligibility after 90 days.

Attendance & Call-outs

Review scheduled shifts, submitted time cards, and call-out history.

Performance Reviews

Read shared feedback, goals, acknowledgment status, and follow-up dates.

Learning & Compliance

Review assigned training, due dates, and completion status.

Documents

Find policies, forms, handbooks, and acknowledgment records.

Benefits

Review benefit categories and important contacts.

Request Status

Track pending and completed employee submissions from one dashboard.

Employment Information

Review the official employment details connected to your approved portal account.

Official record. These details are maintained by authorized administration. To request a correction, use the secure Employee Information or Emergency Contact Update form; submitting a request does not change the official record until it is reviewed.

Portal Notifications

Review secure updates about schedules, training, credentials, requests, documents, and other workplace actions.

Portal delivery only. These notices appear after sign-in and do not send email or text messages. Emergency, call-out, and mandated-reporting procedures must still use the required direct contact channels.

Company Announcements

Important ANEW Promise updates for your approved portal role.

Create an announcement

Share a clear update with the right members of your team.

New notice

Mandated Reporter, Abuse Prevention & Zero Tolerance

California reporting responsibilities for ANEW Promise supported-living employees.

Required safety training. This course explains employee duties and ANEW Promise procedures. It is not legal advice. Always use the current reporting contacts and instructions supplied by ANEW Promise.

Course presentation

The narrated 10–15 minute presentation is being prepared. Complete the interactive lessons and final knowledge check below.

Participant Rights, Person-Centered Practices & Professional Boundaries

Respectful, individualized support for ANEW Promise employees.

ANEW Promise training course. This course reinforces job expectations and DDS-aligned practices. It does not replace any separate state-required DSPT training that applies to an employee’s position.

Course presentation

The narrated 10–15 minute presentation is being prepared. Complete the interactive lessons below.

Respectful Workplace & Harassment Prevention

Recognize prohibited conduct, maintain professional boundaries, respond as a bystander, report concerns, and prevent retaliation.

Two-part training requirement. First, complete the applicable free California Civil Rights Department interactive training: at least one hour for nonsupervisory employees or two hours for supervisors. Then complete this ANEW Promise policy module. California training is required every two years and generally within six months of hire or promotion into a supervisory position.

Step 1 · California requirement

Complete the correct CRD course

Employees: select the one-hour nonsupervisory course. Managers and supervisors: select the two-hour supervisory course. The state course must be interactive; this short agency video does not replace it.

Open official CRD training

Step 2 · ANEW Promise policy

Know our reporting and response rules

The policy applies to employees, directors, managers, contractors, and other work-connected third parties. It covers verbal, visual, digital, sexual, and physical conduct connected to a protected characteristic.

Report concerns promptly to Nanette Joseph-Lorgea at (707) 207-9042 or another designated management contact. If the concern involves that contact, or the response is not satisfactory, use another management reporting path or contact the California Civil Rights Department or EEOC.

Agency commitments

Investigation confidentiality and no retaliation

ANEW Promise will investigate reports and take prompt, appropriate remedial action. Information will be protected to the extent possible while allowing a fair investigation. Retaliation for reporting a concern or participating in an investigation is prohibited.

Policy violations may result in discipline, up to and including termination. Employees should report conduct even when it appears minor so the agency can respond.

Completion record

Keep both records

Retain the official CRD completion certificate and complete the quiz and acknowledgment below. Administration verifies the state certificate separately and the portal schedules renewal two years after completion.

Course presentation

Watch the warm, scenario-based presentation with on-screen narration support, then complete the knowledge check and acknowledgment.

Knowledge check

Answer every question. A score of 80% or higher passes this supplemental module.

1. Can workplace harassment occur through work-connected texts or group chats? Yes, work-connected digital conduct may be harassment No, messages outside the office never count

2. Must an employee confront the person before reporting harassment? No, the employee may report without confronting the person Yes, confrontation is always required first

3. What is an appropriate bystander response? Interrupt safely, delegate, document facts, or check in Investigate alone and spread the story to coworkers

4. What should a manager do after learning about possible harassment? Listen neutrally and promptly use the required reporting process Decide privately whether it is serious enough to report

5. Which statement about confidentiality is accurate? Information is limited to people who need it to respond, but complete secrecy cannot be promised A manager should always promise complete secrecy

6. Which action could be retaliation? Reducing hours because an employee made a good-faith report Receiving and escalating a report respectfully

Safety, Positive Behavioral Support & De-escalation

Prevent hazards, understand behavior as communication, and respond calmly and safely in supported living.

ANEW Promise safety course. Follow each participant’s current authorized plan and your supervisor’s instructions. This course does not authorize restraint and does not replace First Aid/CPR, participant-specific instruction, or certified crisis-response training.

Course presentation

Watch the narrated presentation with supporting text, then complete every interactive section and the final assessment.

Portal Training Videos

Learn how to use the secure HR portal with fictional examples.

Employee Portal Walkthrough

Follow Jordan Lee, a fictional employee, through sign-in, a time card, a PTO request, documents, training, approval status, and sign-out.

Employee knowledge check

Answer every question. A score of 80% or higher passes.

1. What should you do if you see another employee’s confidential information? Stop, sign out, and report the concern Download it for later review

2. When should a time card be submitted? After reviewing the actual date, hours, and unpaid break Before the shift using estimated hours

3. What is required for mileage or extra expenses? Accurate business details and required proof Only a total amount

4. What comes first during an immediate safety emergency? Emergency and required escalation procedures Completing the portal form

5. When should you sign out? Whenever you finish using the portal Only after the automatic timeout

Administrator Portal Training

Administrator guidance for account approvals, employee records, compliance follow-up, reviews, and offboarding.

Manager Portal Welcome Training

Follow Maya Johnson, a fictional manager, as she reviews an assigned employee’s time card, PTO, reimbursement, training, performance review, and incident escalation.

Manager knowledge check

Answer every question. A score of 80% or higher passes.

1. An employee outside your assignment appears on screen. What should you do? Continue because managers may see every employee Stop accessing the record and report the concern

2. A time card conflicts with the documented meal break. What is the best action? Return it with a clear correction note Approve it and correct it later

3. A parking expense has no receipt. What should the manager do? Accuse the employee of fraud Return it and identify the missing proof

4. A serious incident presents an immediate safety concern. What comes first? Safety and required escalation procedures Waiting for a routine portal review

5. When should a manager sign out? Whenever the manager finishes using the portal Only when the automatic timeout appears

California SLS New Employee Orientation

Interactive course for employees who deliver or supervise supported living services.

Training review draft. Complete this course within your first two weeks when assigned by ANEW Promise. Final assignment and compliance credit remain subject to administrator review.

Course video

Watch the short orientation, then complete the interactive lessons and final knowledge check below.

My employee profile

Your approved account and linked employee record. Request corrections through Employee Self-Service.

Employment details

Personal information

0Active employees

0Onboarding in progress

0Training items due

0Accounts awaiting review

Recent HR activity

Employee Directory

Create staff records and link approved portal accounts.

The portal assigns the next secure ANEW employee ID automatically when a new employee is saved.

Name	Employee ID	Email	Position	Hire date	Weekly hours	Sick leave	PTO	Status	Action

Employee Badge & Barcode Generator

Employee

Employee IDs are assigned automatically. The barcode contains only that ID; the employee’s private PIN is still required at the kiosk.

Choose an employee

Employee badge preview

Manager assignments

Manager	Employee	Assigned

Staff Onboarding

Track hiring packets and readiness tasks.

Employee	Task	Due date	Status	Action

Employee	Background check	Orientation	Policies	Progress

Training & Compliance

Assign courses, complete learning, and monitor due dates.

New employee · SLS

California SLS New Employee Orientation

Approximately 12 minutes. Person-centered support, rights, job-relevant IPP information, confidentiality, reporting, incidents, and grievances. Includes captions, interactive checks, final quiz, acknowledgment, and a draft certificate.

All direct-support employees

Mandated Reporter, Abuse Prevention & Zero Tolerance

California dependent-adult reporting duties, warning signs, immediate safety, SOC 341, external reporting, DDS incidents, documentation, and non-retaliation.

All supported-living employees

Participant Rights, Person-Centered Practices & Professional Boundaries

Choice, dignity, privacy, community inclusion, cultural humility, positive support, boundaries, conflicts of interest, and respectful documentation.

All supported-living employees · ~22 min

Safety, Positive Behavioral Support & De-escalation

Hazard prevention, behavior as communication, early warning signs, calm de-escalation, emergency response, incident reporting, and staff recovery.

All employees · 15 min

Operational and Agency-Specific Practices

Scheduling, communication, accurate timekeeping, daily notes, confidentiality, mileage and expenses, incident response, and professional conduct.

All employees · Ethics

Ethics and Compliance

Conflicts of interest, gifts and participant property, accurate records, privacy, fair treatment, non-retaliation, and reporting concerns.

All employees · Safety

Hazardous Materials Safety

Product labels, Safety Data Sheets, safe storage, PPE, spill isolation, exposure response, and reporting.

Exposure-risk employees · Safety

Bloodborne Pathogens & Exposure Prevention

Universal precautions, PPE, hand hygiene, sharps, contaminated materials, exposure response, confidentiality, and reporting.

All portal users · Security

Cybersecurity & Data Security

Protected information, passwords, MFA, phishing, secure devices, approved communication, social engineering, and incident reporting.

California requirement + agency supplement

Respectful Workplace & Harassment Prevention

The portal assigns the one-hour CRD course to employees and the two-hour CRD course to managers, then tracks the separate ANEW Promise policy module.

All supported-living employees · Safety

Emergency Preparedness & Disaster Response

Individualized plans, go-kits, wildfire evacuation, earthquake response, outages, extreme weather, backup communication, reporting, and recovery.

Employee	Course	Due / renewal	Status	Open	Update

Training completion verificationMy official training history

Learner	Course	Completed	Score	Status	Certificate	Review

Documents

Organization-wide policies and private files assigned to an employee account.

Document	Category	Owner	Updated	Action

Submit a completed document to HR

My submitted documentsEmployee document submissions

Employee	Document	Submitted	Status	HR note	File	Review

Digital Policies & Signatures

Assign the exact policy version, review the source document, and retain a dated electronic acknowledgment.

Electronic acknowledgment. Signing records receipt and review of the listed policy version. It does not waive employee rights or replace any additional signature required by law.

Acknowledge an assigned policy

My policy recordPolicy acknowledgment register

Employee	Policy	Version	Due	Status	Signed

Credentials & Expiration Tracking

Monitor required licenses, insurance, clearances, and professional certifications before they expire.

Supporting documents. Employees should submit credential copies privately through Documents. Do not enter Social Security numbers, passwords, participant information, or unnecessary medical information.

Employee	Credential	Issuer / reference	Expiration	Status	Update

Employee Self-Service

Submit paperless workplace requests and track their status.

Paid sick leave policy. Employees receive 80 hours after 30 calendar days of employment, renewed every hire anniversary. Sick leave is tracked separately from vacation/PTO. After three consecutive scheduled workdays of absence, HR may request reasonable documentation when legally permitted; no diagnosis is required, and protected sick leave is not denied solely because medical certification was not provided.

Paid time off policy. Full-time employees accrue 80 PTO hours per year from their hire date; part-time accrual is prorated by scheduled weekly hours. PTO becomes usable after 90 calendar days, carries forward without forfeiture, and stops accruing at a 120-hour cap (prorated for part-time employees). Approved PTO is subject to staffing and scheduling needs. Earned unused PTO is handled as wages at separation as required by California law.

New request or report

Request type Leave or event category Employee Start or incident date Leave end date (leave requests only) Requested paid hours Details

Do not enter participant names, diagnoses, medical documents, service records, or other confidential client information.

My submitted requests

Type	Date	Submitted	Status

Mileage reimbursement

Period beginning Period ending Approved rate per mile ($)

Proof required. Keep route documentation, an agency-approved trip record, or other proof for every mileage claim. Attach itemized receipts or other approved proof for parking, tolls, and every extra expense. Unsupported, duplicate, altered, personal, or inaccurate claims may be returned or denied.

Travel date Starting location Destination Business purpose Business miles

Parking ($) Tolls ($) Other approved expense ($)

Other expense description Supporting proof (PDF, JPG, or PNG; up to 5 files, 10 MB each) I certify that this claim is accurate, for authorized agency business, supported by the required proof, and has not been reimbursed elsewhere.

Calculated request total: $0.00

Do not include diagnoses, medical documents, participant names, or unnecessary confidential details.

My mileage reimbursementsMileage reimbursements

Employee	Period	Miles	Requested	Proof	Status	HR note

Employee Forms Center

Complete common HR and workplace forms, submit them securely, and track review status.

Privacy and emergencies. Do not enter participant information in employee forms. For an emergency, call 911 first. Complaints, harassment concerns, and accommodation requests are confidential and visible only to the employee and authorized administrators.

Complete an employee form

Form type

Employee Subject Relevant date Reference information Details I certify that the information is accurate and understand that HR may request appropriate supporting documentation.

Receipts, medical documentation, and other sensitive supporting files should be uploaded through the secure Documents section—not placed in the narrative.

My submitted formsAccessible employee forms

Employee	Form	Date	Submitted	Status	Review

Private HR Messages

Send a confidential workplace question directly to authorized Human Resources administrators and track the response.

Not monitored for emergencies. Call 911 for immediate danger. Use required external reporting channels for suspected abuse or other mandated reports. Portal messages do not replace required reports.

New private message

My HR conversationsPrivate HR inbox

Employee	Message	Sent	Status	HR response	Reply

Mobile Time Clock

Clock in, take meal breaks, and clock out only at an active assigned worksite.

Location privacy. Your device location is requested only when you press a clock button. The server checks your distance from the assigned worksite but does not retain your latitude or longitude. This portal does not continuously track you.

Working-time safeguard. If location is unavailable or inaccurate, report the issue and submit a missed-punch correction. A location failure does not erase time worked or replace management review.

My clock

Assigned worksite

Not clocked inNo verified clock events yet.

Add a protected worksite

Set employee kiosk PIN

My and my team’s recent clock activityRecent employee clock activity

Employee	Worksite	Action	Recorded	Location result

Electronic Time Cards

Enter worked time, calculate paid hours, submit for review, and print records.

Employee name From Through Status

ANEW Promise — submitted time cards

Employee	Date	Start	End	Break	Hours	Status	Review
Total displayed hours (not a payroll calculation)					0.00

Biweekly payroll preparation — Gusto export

Review before payroll. This tool exports approved timecard hours only. California overtime and double-time values are preliminary and must be verified in Gusto by authorized payroll personnel before payroll is submitted.

Payroll final review and period lock

Select a pay period to begin the final review.

Approved entries0

Pending entries0

Rejected entries0

Employees ready0

All timecards for this period have been reviewed. Missing punches and correction requests have been resolved. Employee IDs and approved hours have been verified. I authorize this period to be locked for payroll export. Final review note

Gusto export becomes available after this review is approved.

Period	Action	Recorded	Administrator	Note or reason

The shared audit log is retained securely in Supabase and is visible to authorized administrators. Gusto remains the system of record for submitted payroll.

Biweekly period begins (Monday) Biweekly period ends (Sunday)

Select a pay period to prepare an approved-hours export.

Employee ID	Employee	Approved entries	Regular	Overtime	Double time	Total	Readiness
Approved period totals			0.00	0.00	0.00	0.00

Shared payroll export history

Created	Pay period	Employees	Total hours	Created by

This append-only history is stored securely in Supabase and is visible to authorized administrators across devices.

Employee Scheduling

Manage availability, assigned shifts, open shifts, coverage, call-outs, and shift changes.

Privacy boundary. Use only general worksite labels such as “Office” or “Community shift.” Do not enter participant names, addresses, diagnoses, service details, or other client information.

Paid holiday policy. After 90 calendar days, full-time employees receive 8 paid hours for each recognized company holiday; part-time hours are prorated by scheduled weekly hours. Eligible employees who work on the calendar holiday receive 1.5× pay for hours worked. Holiday and premium amounts shown here require payroll review and do not replace payroll records.

Weekly schedule calendar

Week beginning

Open shifts are visible to employees. An open-shift or coverage request remains pending until authorized management approves it.

Current schedule

Employee	Date	Time	Hours	Worksite	Status	Weekly hours

Recognized company holidays

Holiday	Date	Paid hours	Work premium	Schedule

Add availability

Request a schedule change

My weekly availability

Day	Available time	Note

My scheduling requestsScheduling requests

Employee	Request	Date	Reason	Status	Decision

Attendance & Call-out Tracking

Compare scheduled shifts, submitted time cards, and call-outs without storing participant information.

Review safeguard. A missing time card is only a review flag—not an automatic absence or disciplinary finding. Administrators must confirm scheduling changes, approved leave, coverage, and payroll records before taking action.

Documentation reminder. After three consecutive scheduled workdays reported as sick call-outs, HR may request reasonable documentation when legally permitted. Employees may still report and use protected sick leave; no diagnosis should be entered in this portal.

0Past scheduled shifts

0Time cards submitted

0Call-outs reported

0Items needing review

My attendance historyEmployee attendance summary

Employee	Scheduled	Time cards	Call-outs	Possible missing time cards	Status

To report a new call-out, open Scheduling and submit a Call-out request. For an emergency, contact your supervisor directly.

Performance Reviews & Supervision

Document employee feedback, goals, acknowledgments, and follow-up dates.

Employee acknowledgment. Acknowledging a review confirms receipt, not agreement. Employees may add a comment, which becomes part of the review record.

My performance reviewsEmployee performance reviews

Employee	Review	Rating	Feedback and goals	Next review	Status	Action

Confidential supervisor notes

Employee	Review date	Confidential note

HR Reports & Compliance

Review deadlines, pending workflows, and follow-up items across protected employee records.

Administrative review only. Dashboard flags are reminders, not findings of misconduct or legal noncompliance. Verify the underlying record and applicable policy before taking action. Do not add participant information to HR records.

0Training overdue

0Onboarding incomplete

0Pending HR decisions

0Attendance review flags

Priority follow-up

Area	Employee or record	Due or submitted	Follow-up

Upcoming performance reviews — next 60 days

Employee	Review type	Next review date	Status

Employee Offboarding & Separation

Plan separation tasks, preserve records, and deactivate access only after administrator review.

Controlled access change. Creating an offboarding plan does not deactivate an account. Access can be deactivated only after every checklist item is complete and an administrator confirms the final action. Payroll amounts, final-pay timing, benefits notices, and record handling require qualified review.

Offboarding plans

Employee	Type	Last day	Checklist	Status	Final action

Separation checklist

Employee	Task	Due date	Complete

Employee Resources

Find approved workplace contacts, assistance information, frequently asked questions, and external resources.

Emergency reminder. Call 911 for immediate danger or a life-threatening emergency. This directory and the HR portal are not substitutes for required emergency or mandated-reporting calls.

Filter resources

My benefit records

Benefit	Enrollment status	Effective date

Benefits & Employee Resources

View assigned benefit records. Insurance enrollment and payroll-provider integrations are not connected.

Gusto setup pending

Tax Withholding

Use Gusto to review or update federal and state withholding information. For your security, tax elections and calculated tax amounts are not stored in this HR portal.

This option is ready and will open after the organization’s Gusto employee-access link is connected.

Available after Gusto connection

Direct Deposit

Set up or update direct deposit securely in Gusto. ANEW Promise’s HR portal does not collect or store bank account or routing numbers.

This option will activate after the organization’s Gusto employee-access link is connected.

Health Coverage

Eligibility, enrollment window, plan summary, and benefits administrator contact.

Paid Time Off

Submit time-off requests through Self-Service. Balances require your agency’s approved accrual policy.

Retirement & Financial

Links and contact information for retirement and financial-wellness resources.

Employee Assistance

Confidential support resources and instructions for reaching the program provider.

Learning Support

Training resources, professional development, and reimbursement information.

HR Contact

Submit a general HR request without using paper forms.

Gusto Payroll Connection

Prepare the secure connection between approved ANEW Promise payroll records and Gusto. This area is available only to administrators.

Security boundary. Gusto remains the system of record for payroll, tax elections, banking information, and calculated taxes. Never paste a Gusto client secret, access token, Social Security number, bank account, or tax election into this portal.

Not connected

Connection status

The portal is prepared for Gusto, but no live OAuth connection is active.

Step 1

Register the integration

Create or approve the ANEW Promise application in Gusto’s developer portal. Gusto will provide the client ID and secret for the secure backend only.

Step 2

Configure the secure backend

Store the Gusto credentials as protected server environment variables. They must never be included in this HTML file or exposed to employee browsers.

Step 3

Authorize and test

Authorize the company, send one test payroll period, compare employee IDs and hours, and obtain administrator approval before enabling live transfer.

Connection details for implementation

Portal callback URL Required backend variables

No credentials are stored in the portal. A secure server function is required before activation.

Payroll readiness

Locked periods

0 period(s) approved and protected for export.

Latest approval

No locked payroll period is available yet.

Transfer method

CSV export is currently available. Direct API transfer remains disabled until the secure connection is authorized and tested.

Activation checklist

Gusto account and payroll company are active. Developer application is approved. Backend credentials are stored securely. Employee ID matching has been tested. Test payroll totals have been reconciled.

These controls are intentionally read-only until the secure backend connection is installed.

Account Approvals

Review each request and explicitly choose the access level to grant.

Applicant	Email	Requested area	Status	Approved access	Decision

Employee requests and reports

Employee	Type	Date	Report details	Status	Decision

Mileage reimbursement review

Employee	Period	Miles	Requested	Proof	Status	Decision

HR Management Portal

Worksite Time Clock

Employee

Choose a new password

Secure your account

Account pending approval

Action Center

Deadlines & Reminders

Quick Actions

My HR

Welcome to ANEW Promise SLS

Time & Attendance

Time Off & Requests

Paid Sick Leave

Paid Time Off

Paid Holidays

Attendance & Call-outs

Performance Reviews

Learning & Compliance

Documents

Benefits

Request Status

Employment Information

Portal Notifications

Company Announcements

Create an announcement

Mandated Reporter, Abuse Prevention & Zero Tolerance

Course presentation

Participant Rights, Person-Centered Practices & Professional Boundaries

Course presentation

Operational and Agency-Specific Practices

Course presentation

Operational practices knowledge check

Draft Certificate of Completion

Ethics and Compliance

Course presentation

Ethics and compliance knowledge check

Draft Certificate of Completion

Hazardous Materials Safety

Course presentation

Hazardous materials knowledge check

Draft Certificate of Completion

Bloodborne Pathogens & Exposure Prevention

Course presentation

Bloodborne pathogens knowledge check

Draft Certificate of Completion

Cybersecurity & Data Security

Course presentation

Cybersecurity knowledge check

Draft Certificate of Completion

Respectful Workplace & Harassment Prevention

Complete the correct CRD course

Know our reporting and response rules

Investigation confidentiality and no retaliation

Keep both records

Course presentation

Knowledge check

Supplemental Module Certificate

Emergency Preparedness & Disaster Response

Course presentation

Emergency preparedness knowledge check

Draft Certificate of Completion

Safety, Positive Behavioral Support & De-escalation

Course presentation

Portal Training Videos

Employee Portal Walkthrough

Employee knowledge check

Draft Certificate of Completion

Administrator Portal Training

Manager Portal Welcome Training

Manager knowledge check

Draft Certificate of Completion

California SLS New Employee Orientation

Course video

My employee profile

Employee Directory

Choose an employee

Staff Onboarding

Training & Compliance

California SLS New Employee Orientation